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International Online Conference on:
How Might We Build a Culture of Empathy and Compassion?
Permanently Ongoing

short url http://bit.ly/ulMd3h

Hosting a panel is serious business
 

Panel Process - Step by Step Checklist
Here is a step by step guide to producing/moderating/facilitating and taking part in a panel. We are developing it now in real time, so stay tuned as we expand and refine it.  The process is basically very easy..

Please keep a record of your process of being on this panel so that we can use this to improve the process. We are continuously developing and refining this step by step online guide and manual. We'll be making a video version of this as well.  Send us your questions, comments and suggestions.
 

1. (  ) Decide to be a Panel Producer and Moderator
   This is a great opportunity to be part of a cutting edge conference and to help promote the values of empathy and compassion, as well as, all the values that flow from from standing in some else's shoes and looking through someone else's eyes. The world needs the values of caring, community, hope, responsibility, peace, integrity, nonviolence, freedom, fairness justice, etc. if we are to survive and flourish.
   
   In this conference there is no need to spend money with travel, hotel rooms, lumpy beds, transportation, bad food and who knows what else. From the comfort of your home or office you can take part in these panel discussion with fellow 'empathy experts' around the world!  We hope you will join the movement to build a culture that nurtures, fosters, supports and encourages these values.
   
   So, you want to Produce and Moderate a panel - here's what to do.
   
        Producer is responsible; for bringing the panel together, inviting participants, scheduling, etc.
        Moderator moderates the panel. 
        You can do both or have separate people do each.
    

2. (  ) Google Hangouts Step by Step Guide - Specific page about how to use Google Hangouts, which is the technology we use for the video part of the circles. Please follow the instructions to set up Google hangouts

3. (  )  Install the latest version of Skype (5 to 10 minutes)

   1. (  ) It's important to have the latest version since  a current version is needed to do group conferencing

   2. (  ) Skype Instructions

   3. (  ) Skype Support Step by step guides

   4. (  ) If you have trouble see the skype support page

4. (  ) Talk with Edwin Rutsch

   • (  ) Select day and time for panel

5. Line Up Your Panelists

   1. (  ) Find 3 other empathy related 'experts' to be on your panel.

      1. Fill out the info for each panelist

         1. (  ) Name:

         2. (  ) Skype name and id:

         3. (  ) Affiliations:

         4. (  ) Facebook page:

         5. (  ) Website:

         6. (  ) A very short 2 or 3 sentence bio:

   2. (  ) Contact panelists and confirm a Date and Time for the panel

   3. (  ) Talk with Edwin Rutsch to confirm

      • (  ) Select day and time for panel

      • (  ) Make sure all the time zones match up

        • See the World Time Converter

      • (  ) We'll add your name and panel to the roster.

6. (  ) Review process of panel

   1. (  ) Panelists Preparation
      Being well prepared up will help the panel proceed smoothly

      1. (  ) Check that your video works

      2. (  ) Check your bandwidth.

      3. (  ) Use a head set or ear buds to reduce feedback

      4. (  ) Check audio

      5. (  ) Set volume in Skype (know how to adjust your audio volume in Skype) (pending)

7. Hosting the Panel

   1. We meet at the time specified and discussion the topic

   2. Edwin will call each person on skype and invite them into the group call

   3. Edwin records the discussion

8. Post Panel

   1. Video is processed and uploaded to Youtube

      1. video is added to conference website

      2. We promote the panel discussion to our 40,000 supporters of the Center for Building a Culture of Empathy.

9. Think about doing another panel (return to step 1)

   1. Have the same panel address a new question

   2. Each Panelist can become a moderator of a new panel.

Frequently Asked Questions (FAQ)
 

Q: Is there a cost associated with the conference?
A: There is no cost. Skype is free and attendance is free. The panel discussions are free to view on Youtube.
If you are a panelists you my need to purchase a microphone and webcam.
If you would like to help finance and donate to the project let us know.


Q: As a panelist how much time is involved?
A: For moderators there is the time involved in scheduling your panel.
The panel itself is one hour, with a pre 10 to 15 minute setup to make sure all the technology is working correctly and 20  to 30 minute post discussion to debrief how the panel went and to add comments and suggestions for refinement.
 

Q. I am interested yet need to know more how to set up communication and interaction for a panel. I don't understand technology very well. What is Skype, how does it work?
A. If you have a computer it is fairly easy to set up Skype. We will try to help you along the way. We will try to set up a conference technical help desk and create this manual and video explanations of how the technical process works.

Suggestions from Participants

I think providing several more instructions in advance, such as:

• We will be using video so be sure to sit in a place, dress, etc. in a way that you are comfortable.

•  Answer the specific question asked.

• Stay aware of the fact there are others on the panel and be careful not to monopolize time.

•  For moderator - ask one question at a time and direct the question to one specific panel member at a time. Providing questions in advance is a great idea. When doing so it is likely that panel members took time to prepare for those. So, as much as possible direct the questions accordingly and limit asking "anything else you may add" to all other panel members when one speaker has said a lot on a topic and/or it's his/her area of expertise and there are other great questions to cover